Information for Presenters

Poster Presentations

Important

If you are not able to present your poster for any reason, you are kindly requested to contact the organising office immediately and to notify them of any change of presenter or withdrawal. Your help in saving costs substantially by avoiding empty poster boards is highly appreciated.

Schedule for display, mounting and removal

• Posters will be on display from Thursday, February 24, 2011 (10.30 hrs) to Sunday, February 26, 2011, (12.00 hrs).
• Poster mounting will be possible on: Thursday, February 24, 2011 from 08:00 -10:30 hrs.
• Removal will be possible on: Sunday, February 26, 2011, from 12.00 hrs - 15.00 hrs.
  Please note that posters not removed until then, will be taken down by the staff of the conference center and will not be stored or sent to the authors after the meeting.
• In order to enable discussion and interaction with other participants, we would kindly ask you or one of your group to be at your poster board during the Coffee and Lunch breaks.
• Your poster board number has been sent to you in the information email for poster presenters. You will also find this number in the TBI-Challenge.eu 2011 – Book of Abstracts, that you will receive at the conference.

Format

• The usable surface on the poster board will be 90 cm width x 130 cm height (approx. 35 x 51 inches).
• Only pins can be used to mount posters. Material will be made available.

General Information

• Adding your passport photograph may facilitate contacts during the congress.
• The lettering of the poster heading should be at least 2.5 cm high. Detailed information should be provided in a smaller type, but remember that your text must be easily readable from distances of at least 1 meter.
• As you know, an effective poster should in fact be self-explanatory.

Oral Presentations

Important

If you are not able to present your talk for any reason, you are kindly requested to contact the organising office immediately and to notify them of any change of presenter or withdrawal.

Speaking Time

The chairpersons of your session will be strict in allowing no more than the time allotted to your paper. Remember to allow some time for the changeover of speakers and chairperson's introduction, and for questions and discussion.

• For 30 minutes slots a maximum of 27 minutes speaking time
• For 15 minutes slots a maximum of 12 minutes speaking time

Please rehearse your talk to make sure it will fit comfortably into the available time.

Please note that, as a rule, presenters can show a (final) slide with all acknowledgements, however, in view of the short time available, names cannot be read to the audience.

Make yourself known to the chairpersons in your session room before the beginning of the session.

Projection and Technical Setting

• It is essential that you load and view your presentation with the technician in the room preferably in the break before your talk, but not later than 30 minutes in advance.
• Please prepare your presentation on a USB-stick or a CD-ROM. You may want to carry a second USB-Stick/CD as a back-up in case there is any insoluble technical problem

General hints and tips

• Remember that the vast majority of the audience are not native English speakers - speak clearly (whether or not English is your native tongue) and not too fast
• Plan an average of no more than 1 slide per minute, in most cases
• Keep your Powerpoints simple. In text slides, use no more than seven lines per slide, with ample space between the lines, and no more than seven words per line in suitably large lettering
• Leave sufficient space between the text and the edge of the slide/screen. Some data projectors may not display the very border of the slide/presentation.